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Amelia Earhart Schule

Private Bilinguale Grundschule

Data Policy

Privacy Policy
Amelia Earhart Private Bilingual Primary School – Wiesbaden

1. General Information

The following information provides an overview of what happens to your personal data when you visit our school’s website. Personal data means any information that can identify you personally.
This Privacy Policy explains how we collect, use, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and the Hessian Data Protection and Freedom of Information Act (HDSIG).
For full contact details, please refer to our Imprint (Impressum).

2. Data Collection on Our Website

Who is responsible for data collection on this website?
The controller responsible for the processing of data on this website is:

Amelia Earhart Private Bilingual Primary School
Bierstadter Str. 11
65189 Wiesbaden, Germany
Phone: +49 (0) 611 94 07 58 00
E-mail: info@aes-wiesbaden.de

How do we collect your data?
Your data is collected in two main ways:

  1. Data you provide to us directly
    This includes information you enter in contact forms, registration forms (e.g., for after-school activities/AGs or school lunch), or when communicating with us by email or phone.

  2. Data collected automatically when visiting our website
    Certain technical data (e.g., type of browser, operating system, time of access, IP address) are collected automatically by our IT systems as soon as you visit our website.
     

What do we use your data for?
We use your data for:

  • Ensuring the secure and error-free operation of the website

  • Processing inquiries and registrations (e.g., AGs, lunch program)

  • Communicating with parents and guardians

  • Analyzing website usage to improve our services


3. Use of Images and Videos of Students
We may use photos or videos taken during school activities for:

  • The school website

  • School newsletters (digital or printed)

  • Classroom displays

  • Internal documentation


Important:

  • We will only publish identifiable images/videos of students with explicit written consent from parents or legal guardians.

  • Consent can be withdrawn at any time by contacting the school office.

  • In the absence of consent, your child will not appear in public media materials.


4. Cookies and Analytics
Cookies
Our website uses cookies to improve user experience and website functionality. Cookies are small text files stored on your device.
You can configure your browser to refuse cookies or to notify you when cookies are being used. However, disabling cookies may limit some website features.

Analytics Tools
We may use analytics tools (e.g., Google Analytics) to collect anonymized statistics about website use.

  • The analysis is anonymous and cannot be traced back to you.

  • You may opt out of analytics tracking at any time by adjusting your browser settings or using the opt-out link provided on our website.
     

5. Legal Basis for Processing
We process personal data based on:

  • Art. 6(1)(b) GDPR – for fulfilling contractual obligations (e.g., processing registrations)

  • Art. 6(1)(c) GDPR – for compliance with legal obligations (e.g., school reporting requirements)

  • Art. 6(1)(a) GDPR – based on your consent (e.g., use of photos/videos)

  • Art. 6(1)(f) GDPR – for legitimate interests, provided they do not override your rights (e.g., improving website usability)
     

6. Your Rights under GDPR and HDSIG
You have the right to:

  • Access: Request information about your stored personal data, its origin, recipients, and purpose.

  • Rectification: Correct inaccurate or incomplete data.

  • Erasure: Request deletion of your personal data.

  • Restriction of processing: Request limited processing under certain conditions.

  • Data portability: Receive your data in a structured, commonly used, machine-readable format.

  • Withdrawal of consent: Revoke consent at any time without affecting the lawfulness of prior processing.

  • Lodge a complaint: Contact the Hessian Data Protection Commissioner (Der Hessische Beauftragte für Datenschutz und Informationsfreiheit).

 
7. Data Retention
We store personal data only as long as necessary for the purposes for which it was collected, or as required by law.

8. Data Security
We use technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse.

9. Contact for Data Protection Inquiries
Data Protection Officer
Amelia Earhart Private Bilingual Primary School
Bierstadter Str. 11, 65189 Wiesbaden, Germany
E-mail: info@aes-wiesbaden.de
Phone: +49 (0) 611 94 07 58 00

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